What is a Managed Print Service?

technological-looking architecture

In today's fast-paced business environment, efficiency is key. Every operation, no matter how small, needs to be optimized for maximum productivity. One area often overlooked is print management. Printing might seem like a simple task, but when left unmanaged, it can quickly become a source of unnecessary costs and headaches for your company


Understanding Managed Print Services

In simple terms, MPS is a comprehensive approach to managing all aspects of your printing devices, from printers and copiers to scanners and fax machines. Instead of dealing with various vendors and suppliers, MPS consolidates everything under one roof, streamlining the entire process.


How Managed Print Services Work

At its core, MPS is about more than just fixing printers when they break down. It's a proactive solution designed to optimize your printing infrastructure and minimize downtime. Here's how it typically works:

  • Assessment: The first step is to assess your current printing environment. This includes analyzing your existing devices, print volumes, and workflows to identify inefficiencies and areas for improvement.
  • Optimization: Once the assessment is complete, MPS providers develop a customized plan to optimize your printing infrastructure. This may involve upgrading outdated equipment, consolidating devices, and implementing software solutions to improve workflow efficiency.
  • Management: With your printing infrastructure optimized, the MPS provider takes over the day-to-day management of your devices. This includes monitoring usage, proactively addressing issues, and providing ongoing support to ensure everything runs smoothly.
  • Continuous Improvement: MPS is not a one-time fix; it's an ongoing process of continuous improvement. Your provider will regularly review your printing environment to identify new opportunities for optimization and cost savings.

Benefits of Managed Print Services

So, why should you consider investing in MPS for your business? Here are just a few of the benefits:

  • Cost Savings: By optimizing your printing infrastructure and eliminating unnecessary waste, MPS can significantly reduce your printing costs.
  • Improved Productivity: With fewer printer issues and faster, more efficient workflows, MPS helps your employees get more done in less time.
  • Sustainability: MPS can help reduce your environmental footprint by promoting responsible printing practices and recycling old equipment.
  • Peace of Mind: With expert management and support, you can rest easy knowing that your printing infrastructure is in good hands.


Managed Print Services offer a comprehensive solution to the challenges of print management. By optimizing your printing infrastructure, reducing costs, and improving efficiency, MPS can help take your business to the next level.

If you're ready to experience the benefits of Managed Print Services for yourself, contact Silver Source Tech today. Our team of experts will work with you to develop a customized solution that meets your needs and exceeds your expectations.

Published on  Updated on